Remote Public Comments:
Meeting participants are encouraged to submit public comments before the meeting. The following email will be monitored during the meeting and public comments will be documented for the record. Email:[email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Widmer, Vice Mayor Lewis, Mayor Hawkins-Manuelian
PRESENTATIONS
Proclamation to designate June 2024 as Pride Month
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
The Public Comment portion of the meeting is reserved for persons wishing to address the Council on matters listed on the posted agenda as well as any matter not on the posted agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the posted agenda except by special action of the City Council under specified circumstances. Speaker time for items not on the posted agenda is limited to one minute. Speaker time for items on the agenda is limited to three minutes. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum. Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
CONSENT AGENDA (Items 1 – 9) Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.
1.
APPROVAL OF MINUTES Report: ANTHONY SUBER, CITY CLERK Recommendation: Approve minutes for May 15, 2024 and June 5, 2024. Description: This is a routine item of City Council meeting minutes for review and approval.
APPROVAL OF BILLS AND CLAIMS FOR MAY 2024 IN THE AMOUNT OF $1,978,239 Report: ROBERT BARRON III, FINANCE DIRECTOR Recommendation: Approve the Bills and Claims for May 2024 in the amount of $1,978,239. Description: This is a routine item of the itemized bills and claims for Council review and approval.
ADOPTION OF RESOLUTION ACCEPTING EXPENDITURES FOR BALANCE OF FISCAL YEAR 2024-2025 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF), CITIZEN’S OPTION FOR PUBLIC SAFETY (COPS) GRANT Report: STEVE MCCULLEY, CHIEF OF POLICE Recommendation: It is recommended that the Council Adopt the attached resolution accepting the recommended expenditures of the remaining balance of FY 2024-25 Supplemental Law Enforcement Services Fund (SLESF), Citizen’s Option for Public Safety (COPS) Grant in the amount of $100,000 in accordance with California state requirements. Description: This is a routine item that appears annually for the Council to accept expenses related to a grant that funds specific items within the Police Department.
APPROVAL OF THE AGREEMENT BETWEEN REDWOOD CITY AND THE TOWN OF ATHERTON FOR VEHICLE MAINTENANCE Report: STEVE MCCULLEY, CHIEF OF POLICE Recommendation: Approval of the agreement between Redwood City and the Town of Atherton for vehicle maintenance and servicing. Description: This item involves Council review and approval of the vehicle services contract between Redwood City and Atherton Police Department to increase the hourly rate from $119.49 to $147.37 with a 3% increase each year effective July 1, 2024.
BUILDING AND LIFE SAFETY SERVICES CONTRACT AMENDMENT WITH INTERWEST CONSULTING GROUP Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR Recommendation: It is recommended that the Council direct the City Attorney to prepare and authorize the City Manager to execute an amendment to extend the Building and Life Safety Services Contract with Interwest Consulting Group on a month-to-month basis. Description: This item involves Council discussion and approval to authorize the City Manager to execute an amendment to extend the Building and Life Safety Services Contract with Interwest Consulting Group on a month-to-month basis.
APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH FREYER & LAURETA, INC. FOR THE EL CAMINO REAL STORMWATER AND DRAINAGE IMPROVEMENTS PROJECT Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR Recommendation: The City Council approve a professional services agreement with Freyer & Laureta, Inc. for the El Camino Real Stormwater and Drainage Improvements Project in the amount of $170,000; Authorize the City Attorney to prepare the agreement; authorize the City Manager to sign the agreement and execute individual task orders. Description: This item involves Council review and approval of a professional service agreement with Freyer & Laureta, Inc. for the El Camino Real Stormwater and Drainage Improvement Project in the $170,000.
ADOPT A RESOLUTION REQUESTING ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FUNDING FROM THE METROPOLITAN TRANSPORTATION COMMITTEE FOR THE UPDATE OF THE TOWN’S BICYCLE AND PEDESTRIAN MASTER PLAN Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR Recommendation: It is recommended that the Council adopt the attached Resolution requesting that the Metropolitan Transportation Commission (MTC) allocate Transportation Development Act Article 3 funds for the Town’s Bicycle and Pedestrian Master Plan Update. Description: This item involves Council approval to adopt a resolution requesting that the Metropolitan Transportation Committee (MTC) allocate Transportation Development Act Article 3 funds for the Town’s Bicycle and Pedestrian Master Plan Update.
APPROVE A 2-YEAR CONTRACT EXTENSION TO THE JANITORIAL SERVICES CONTRACT WITH TONY’S CLEAN TEAM, LLC Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR Recommendation: It is recommended that the Council authorize a 2-year contract extension to the janitorial Tony’s Clean Team, LLC contract for the continuation of Janitorial Services for the Town; direct the City Attorney to prepare the extension; and authorize the City Manager to execute the agreement. Description: This item involves Council review and approval to authorize a 2-year contract extension with Tony’s Clean Team, LLC for the continuation of Janitorial Services for the Town.
ACCEPTANCE OF TREASURER’S REPORT FOR THE SECOND QUARTER ENDED MARCH 31, 2024 Report: ROBERT BARRON III, FINANCE DIRECTOR Recommendation: Accept the Treasurer’s Report for the Third Quarter Ended March 31, 2024. Description: This will be a Council review and discussion of the Treasurer’s Report which provides an update on the cash and investment position of the Town of Atherton.
CONSIDER ORDINANCE AMENDING CHAPTER 15.19 OF THE ATHERTON MUNICIPAL CODE (GREEN BUILDING CODE) Report: ANDREAS BOOHER, ASSISTANT CITY ATTORNEY Recommendation: It is recommended that the Town Council introduce by title only and waive the first reading of an Ordinance ("Ordinance"), repealing and replacing Section 15.19.030 of the Atherton Municipal Code ("AMC") for consistency with federal law, as articulated by the Ninth Circuit Court of Appeals ruling in California Restaurant Association v. City of Berkeley. Description: This item involves Council consideration to repeal and replace Section 15.19.030 to remove electrification requirements to bring the Atherton Municipal Code in line with the CRA decision.
ADOPT THE ATTACHED RESOLUTIONS ADOPTING THE FY 2024/25 OPERATIONS AND CAPITAL BUDGET, SALARY & BENEFIT RESOLUTION FOR UNREPRESENTED STAFF; 2024/25 SALARY AND CLASSIFICATION SCHEDULE, GANN LIMIT APPROPRIATIONS, AND TOWN MASTER FEE SCHEDULE Report: ROBERT BARRON III, FINANCE DIRECTOR Recommendation: Adopt the accompanying Resolutions (adoption of all Resolutions may be done by one motion):
1. Resolution of the City Council of the Town of Atherton Adopting the Fiscal Year 2024-2025 Operating and Capital Improvement Program Budget; 2. Resolution of the City Council of the Town of Atherton Adopting Salaries and Benefits for Unrepresented Staff; 3. Resolution of the City Council of the Town of Atherton Approving Fiscal Year 2024-2025 Salary Schedules and Classifications; 4. Resolution of the City Council of the Town of Atherton Establishing the Appropriations Limit for Fiscal Year 2024-2025 Pursuant to Article XIII B of the California Constitution; 5. Resolution of the City Council of the Town of Atherton adopting the attached fee resolution amending various fees and charges on the Town Master Fee Schedule.
Description: This item involves a presentation by staff to adopt the proposed Operating and Capital Improvement budget for Fiscal Year 2024/2025, the salary and benefits for unrepresented staff, Salary and Classification Schedules. Council will discuss and provide feedback on the proposed operations and CIP budget, revenues, expenditures, capital projects, salary and benefits. There is a recommendation to the Council to adopt resolutions for FY 2024/2025 Operation and Capital Budget, FY 2024/2025 Salaries and Benefit Schedules, FY 2024/2025 Gann Limit Appropriations, FY 2024/25 Amending Fees and Charges on the Town Master Fee Schedule.
CONSIDERATION OF AND APPOINTMENTS TO VARIOUS TOWN COMMITTEES AND PLANNING COMMISSION Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK Recommendation: It is recommended that the Council:
Review the applicants for the Town Committees and Planning Commission and make appointments to fill vacant positions;
Appoint one (1) applicant to the Audit and Finance Committee to fill a 4-year term expiring on June 30, 2028;
Appoint one (1) applicant to the Environmental Programs Committee to fill a 4-year term expiring on June 30, 2028;
Appoint two (2) applicants to the Parks and Recreation Committee. One applicant will fill a regular seat for a 4-year term expiring on June 30, 2028, and one applicant to the Foundation seat for a 2-year term expiring on June 30, 2026;
Appoint two (2) applicants to the Transportation, Bicycle and Pedestrian Safety Committee to fill 4-year terms expiring on June 30, 2028;
Appoint one (1) applicant to the Planning Commission to fill a 4-year term expiring on June 30, 2028; and
Consider reducing the Transportation, Bicycle, and Pedestrian Safety Committee to five (5) or six (6) members.
Description: This is a routine item heard by the Council annually to consider appointments to various Town committees and commissions for expiring terms.
EVENT MANAGEMENT SERVICES AT HOLBROOK-PALMER PARK Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR Recommendation: It is recommended that the Council provide feedback and direction regarding the provision of event management services at Holbrook-Palmer Park. Description: This item involves Council discussion and direction regarding the provision of event management services at Holbrook-Palmer Park.
ADOPTION OF A RESOLUTION TO CONSOLIDATE AND CALL THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION AND CONTRACT WITH THE CHIEF ELECTIONS OFFICE FOR ELECTION SERVICES Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK Recommendation: It is recommended that the Council;
1. Adopt a Resolution calling and ordering a Tuesday, November 5, 2024, General Municipal Election for the Town of Atherton, for the purpose of electing two members to the City Council: and
2. Authorizing the City Manager to enter into a service agreement with San Mateo County’s Chief Election Officer to conduct the election; and
3. Requesting the Board of Supervisors of the County of San Mateo to consolidate a Municipal Election to be held on November 5, 2024, with the Statewide Presidential General Election held on that date pursuant to Section 10403 of the Election Code.
Description: This item involves Council discussion and approval to adopt a resolution to consolidate and call the November 5, 2024 General Municipal Election for the Town of Atherton and contract with the Chief of Elections for Elections services.
RECEIVE AND FILE THE 2024 ATHERTON EARTH DAY REPORT AND PROVIDE COMMENTS REGARDING FUTURE EVENTS Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK Recommendation: It is recommended that the Council receive and file the Earth Day 2024 Report and provide any comments regarding future events. Description: This item will be a review and discussion of the Atherton 2024 Earth Day Celebration and future events.
CITY MANAGER PERFORMANCE EVALUATION AND APPROVAL OF AMENDMENT TO CITY MANAGER EMPLOYMENT CONTRACT Report: MONA G. EBRAHIMI, CITY ATTORNEY Recommendation: Review the staff report and consider adoption of the attached amendment to the employment agreement between the Town of Atherton and George Rodericks. Description: This item involves Council review and approval of the amendments to the City Manager Employment contract.
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker. Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting.
If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
