Remote Public Comments:
Meeting participants are encouraged to submit public comments before the meeting. The following email will be monitored during the meeting and public comments will be documented for the record. Email:[email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
REMOTE PARTICIPATION:
TELECONFERENCE NOTICE Pursuant to Government Code Section 54953, Subdivision (b), the following City Council meeting includes teleconference participation by the Mayor
Diana Hawkins-Manuelian
Coral at Atlantis
One Casino Drive
Paradise Island, New Providence, Bahamas
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Widmer, Vice Mayor Lewis, Mayor Hawkins-Manuelian
PRESENTATIONS
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
REPORT OUT OF CLOSED SESSION - City Attorney Ebrahimi
CONSENT AGENDA (Items 1 – 6)
1.
APPROVAL OF BILLS AND CLAIMS FOR JANUARY 2024 IN THE AMOUNT OF $1,283,765 Report: ROBERT BARRON III, FINANCE DIRECTOR Recommendation: Approve the Bills and Claims for January 2024 in the amount of $ 1,283,765 Description: This is a routine item of the itemized bills and claims for Council review and approval.
APPROVAL OF MINUTES Report: ANTHONY SUBER, CITY CLERK Recommendation: Approve minutes for January 17 and February 7, 2024, City Council meetings. Description: This is a routine item to approve the City Council meeting minutes.
APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR PROJECT DESIGN FOR THE ALAMEDA DE LAS PULGAS TRAFFIC AND SAFETY IMPROVEMENTS PROJECT Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR Recommendation: It is recommended that the Council approve a professional Services agreement with Kimley-Horn and Associates, Inc. in the amount of $456,984.10 for professional engineering and environmental support services necessary to design Alameda de las Pulgas Traffic and Safety Improvements Project; direct the City Attorney to prepare the agreement; and authorize the City Manager to sign the agreement. Description: This item will involve a Council discussion to authorize a professional Services agreement with Kimley-Horn and Associates, Inc. in the amount of $456,984.10 for professional engineering and environmental support services.
ANNUAL REPORT REGARDING USE OF MILITARY EQUIPMENT PURSUANT TO AB 481 Report: STEVE McCULLEY, CHIEF OF POLICE Recommendation: It is recommended that the City Council accept the AB 481 Annual Report, take public comment, and direct staff to post the report pursuant to Government Code 7072. Description: This is a routine item that appears before the Council for approval annually.
ADOPT THE ATTACHED BUDGET AMENDMENT RESOLUTION FOR THE FY 2023/24 BUDGET Report: ROBERT BARRON III, FINANCE DIRECTOR Recommendation: It is recommended that the Council adopt the attached Resolution authorizing a Budget Amendment for the FY 2023/24 Budget. Description: This item will be a Council discussion for the Council to review and consider adopting a Resolution authorizing a Budget Amendment for the FY 2023/24 Budget.
REQUEST FOR PROPOSALS FOR EVENT MANAGEMENT SERVICES AT HOLBROOK-PALMER PARK Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR Recommendation: It is recommended that the Council review and authorize release of the attached Request for Proposals (RFP) for the provision of event management services at Holbrook-Palmer Park. Description: This item is for Council consideration and authorization to release a Request for Proposals (RFP) for the provision of event management services at Holbrook-Palmer Park.
INTRODUCTION BY TITLE ONLY AND WAIVE FIRST READING OF AN ORDINANCE AMENDING CHAPTER 8.28 OF THE ATHERTON MUNICIPAL CODE TO MAKE IT CONSISTENT WITH STATE LAW Report: MONA EBRAHIMI, CITY ATTORNEY Recommendation: It is recommended that the Town Council introduce by title only and waive the first reading of an Ordinance ("Ordinance"), amending Chapter 8.28 of the Atherton Municipal Code ("AMC") to make it consistent with state law (Health and Safety Code Section 115920 et seq. and Health and Safety Code Section 116025 et seq.). Description: This item is an introduction and first reading of an Ordinance ("Ordinance"), amending Chapter 8.28 of the Atherton Municipal Code ("AMC") to make it consistent with state law (Health and Safety Code Section 115920 et seq. and Health and Safety Code Section 116025 et seq.). This will appear on a future agenda for a second reading and adoption.
ADOPT RESOLUTION NO. 24-XX APPROVING AN AMENDED TOWN MASTER FEE SCHEDULE Report: ROBERT BARRON III, FINANCE DIRECTOR Recommendation: It is recommended that the Council;
1. Conduct a Public Hearing
2. Review and discussion on the Town’s User Master Fee Schedule; and, if appropriate, adopt resolution 24-XX approving an amended Town Master Fee Schedule. Description: This item will be a Public Hearing where the Council will discuss the Towns User Master Fee Schedule for adoption.
DISCUSS AND CONSIDER AN AMENDMENT THE “HERITAGE TREE PRESERVATION STANDARDS AND SPECIFICATIONS” TO ALIGN TREE PROTECTION ZONE (TPZ) STANDARDS IN THE R-1A AND R-1B ZONING DISTRICTS Report: BRITTANY BENDIX, TOWN PLANNER AND SALLY BENTZ, TOWN ARBORIST Recommendation: Staff recommends that the City Council maintain the current standards pertaining to the Tree Protection Zones (TPZ) for R-1A and R-1B in the “Heritage Tree Preservation Standards and Specifications” (“Guidelines”). RECOMMENDED MOTION FOR APPROVAL
Maintain the current standards pertaining to the Tree Protection Zones (TPZ) for R-1A and R-1B zones in the “Heritage Tree Preservation Standards and Specifications” (“Guidelines”). Description: This item will involve a Council discussion on standards pertaining to the Tree Protection Zones (TPZ) for R-1A and R-1B in the “Heritage Tree Preservation Standards and Specifications” (“Guidelines”).
FIRST READING OF AN ORDINANCE TO REPEAL AND REPLACE ATHERTON MUNICIPAL CODE CHAPTER 17.52 “ACCESSORY DWELLING UNITS,” AND TO AMEND CHAPTER 17.36 “PUBLIC FACILITIES AND SCHOOLS DISTRICT (PFS)” AND CHAPTER 17.60 “DEFINITIONS.” Report: BRITTANY BENDIX, TOWN PLANNER Recommendation: Staff recommends that the City Council conduct a public hearing to review the first reading of the ordinance that repeals and replaces Chapter 17.52 “Accessory Dwelling Units” and amends Chapter 17.36 “Public Facilities and Schools District (PFS)” and Chapter 17.60 “Definitions.”
Description: This is a Public Hearing where the Council will consider introducing for a first reading an ordinance that repeals and replaces Chapter 17.52 “Accessory Dwelling Units” and amends Chapter 17.36 “Public Facilities and Schools District (PFS)” and Chapter 17.60 “Definitions.”
APPROVE PROJECT PLANS, AND AUTHORIZE BID SOLICITATION FOR THE PROJECT FOR THE FAIR OAKS LANE/LLOYDEN DRIVE/DINKELSPIEL STATION LANE INTERSECTION IMPROVEMENTS PROJECT, PROJECT NUMBER 56093 Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR Recommendation: It is recommended that the Council approve the project plans and authorize bid solicitation for the Fair Oaks Lane/Lloyden Drive/Dinkelspiel Station Lane Intersection Improvements Project, Project Number 56093. Description: This item will be a Council discussion and consideration to approve the project plans and authorize bid solicitation for the Fair Oaks Lane/Lloyden Drive/Dinkelspiel Station Lane Intersection Improvements Project, Project Number 56093.
APPROVAL OF FUNDING FOR THE INSTALLATION OF ELECTRIC VEHICLE (EV) CHARGING INFRASTRUCTURE AT HOLBROOK-PALMER PARK THROUGH PENINSULA CLEAN ENERGY’S EV READY PROGRAM Report: RACHAEL LONDER, MANAGEMENT ANALYST II Recommendation: It is recommended that the Council discuss and decide if the Town should allocate $300,000 to install EV Charging Infrastructure at Holbrook-Palmer Park through Peninsula Clean Energy's EV Ready Program Description: This item is to request $300,000 to install electric vehicle (EV) chargers at Holbrook Palmer Park.
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker. Speakers found in violation of this rule of procedure may be removed from the meeting.
